Why a good RFQ saves weeks
A solid quote means fewer back-and-forths, fewer errors, and avoids “surprise pricing” when moving into production.
The minimum your RFQ should include
1) Product identification
- Internal name / reference
- Type (ring, earring, pendant, bracelet…)
- Intended use (daily wear, occasion, etc.)
2) Materials and finish
- Metal and desired alloy (or acceptable alternatives)
- Colour (if applicable)
- Finish (high polish, matte, satin, texture, sandblasted…)
- Plating / treatments (if applicable)
3) Stones (if applicable)
- Type, calibre, cut, quantity per piece
- Supply model: provided by brand or by supplier?
- Requirements: matching, tolerances, certificates (if applicable)
4) Quantities and scaling
- Target quantity per reference (range)
- Replenishment plan (if any): forecast and frequency
- Variants (sizes/colours) and what’s included in the first lot
5) Files and documentation
- CAD/STEP/STL (if available)
- Dimensioned drawing or key measurements
- Reference photos / sketches
- Visual references for finish and expected quality level
6) Schedule expectations
- Target prototype date (if applicable)
- Target production / delivery date
- Logistics constraints (if applicable)
7) Quality criteria
- What defects are unacceptable
- Critical tolerances
- Acceptance standard for micro-scratches, polishing marks, etc.
What’s usually missing (and causes delays)
- Finish described “by feel” with no visual reference.
- Variants not defined (sizes, stones, colour).
- No clarity on the setting method.
- Not stating whether the priority is price or highest quality.
What you should expect back (in a professional quote)
- Assumptions and scope (includes/excludes stones, packaging, etc.)
- Estimated MOQ depending on the project
- Estimated lead time by phase
- Optimisation recommendations (if we see risks)
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